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Game Design Summit Rules

Participation Rules:

The Game Design Summit has a few, basic ground rules. Failure to abide by these rules could result in ineligibility for awards at the tournament or other consequences deemed necessary by judges, referees, and/or tournament organizers.

Acceptable Game Platforms and/or software include:

Free Platforms:

  • Gamestar Mechanic
  • Scratch
  • Kodu
  • RPG Maker

Open Source Platforms:

  • Unreal Development Kit (+Blender 3D models)
  • Game Salad
  • Unity (+Blender 3D models)
  • XNA Game Studio
  • Game Maker
  • Flash

Open Source refers to a variety of other game-making tools that you can use in your design. So long as the tools allow for a prototype to be played by our judges, you are free to use any tool not listed above.

Terms and Conditions:

2014 Game Design Summit

By entering the Game Design Summit you agree that your participation will be governed by, and you shall abide by, all of the following terms and conditions (the “Terms and Conditions“) outlined herein below:

1. Mission: The Game Design Summit aims to engage the minds of tomorrow by fostering the fields of Science, Technology, Engineering, Art, and Math (“STEAM“). Designing a educational-based video game involves critical thinking, creative problem solving, collaboration, communication, iterative design and computational logic — all critical skills for pursuing successful STEM careers.

2. Eligibility: The Game Design Summit is open only to individuals who: (a) are legal residents of Oklahoma, Texas, Arkansas, Louisiana, New Mexico, or Arizona; (b) are enrolled in Elementary, Middle, High school, or college in a school located in the United States or on an overseas United States military installation, or, if home-schooled, are of the equivalent age (i.e., Elementary 6-10, Middle 11-14, High school 14-18, collegiate 18-27); and (c) have their parents’/legal guardians’ permission to participate in the Summit.

Applicants may, in Sponsors’ discretion, be required to provide verification of enrollment, age and parental/legal guardian permission.

Applicants may make ONLY ONE Submission to the Game Design Summit in any category or for any prize stream. Applicants who submit more than one Submission, either as an individual or as a member of a Team, will be subject to disqualification.

3. Entry Period: The entry period for the Game Design Summit begins at 10:00 a.m. Central Standard Time (CST) on February 1, 2014 and ends at 11:59 p.m. Central Standard Time on July 18, 2013 (the “Entry Period“).

4. How To Enter: To enter, visit www.gamedesign.techjoynt.com (the “Site“) during the Entry Period and follow the entry instructions. All Submissions (as defined below) must be in the English language and completed and received in their entireties no later than 11:59 p.m. CST on July 18, 2014 to be eligible. Proof of submission is not proof of receipt. Sponsors reserve the right not to acknowledge or return any Submission. Each entrant (each an “Applicant“, and in all instances Applicant shall include the parental/legal guardian) must submit the following (collectively, a “Submission“), each of which must be uploaded to the Site during the Entry Period:

(a) A fully-completed Application Form (do not include Applicants’ real names, contact information or other personal information or your Submission will be subject to disqualification).

Each application must include:

(i) Written Video Game Design Document: Applicants must submit their Project in the form of a written design document that provides a clear description of the game (“Design Document“). The description must include a description of the overall vision for the game, target audience, genre, core gameplay, visual style and (if applicable to the game) characters and storyline. Each Design Document must comply with the following technical specifications: The Design Document must be in one of the following file formats: Microsoft Word for Windows, Microsoft Word for Mac, Portable Document Format (PDF) or a plain text file; the description of the game must be a minimum of 500 words and a maximum of 1000 words in total; each page of the Design Document should be submitted in 8 1/2 ” x 11″ page size (portrait orientation preferred), with margins set at a minimum of 1″ (top, bottom, left and right); and all text should be 12-point Arial or Times New Roman font. Each Applicant may, but is not required to, include in the Design Document hand-drawn or computer-generated images.

AND

(ii) Playable Game — Free Platform: Applicants may submit their Project in the form of a playable prototype made using RPG Maker, Scratch, Kodu, or Gamestar Mechanic (“Free Platform Prototype“). In creating a Free Platform Prototype, the Applicant may use only the features available in the free tier of these programs or features that are made available specifically for use in the Game Design Summit as specified on the Site.

OR

(iii) Playable Game — Open Platform: Applicants may submit their Project in the form of a playable prototype made using any game creation platform that permits the prototype to be played by the Game Design Summit judges on a browser, personal computer or mobile device without the purchase of a subscription or license (“Open Platform Prototype”). Examples of such platforms include, but are not limited to, Flash, Game Maker, Game Salad, UDK, Unity, and XNA Game Studio..

In either category, Submissions may be submitted by individuals or groups of individuals (each a “Team”). A Team must consist of no more than five (5) individuals, and each member of a Team must satisfy the eligibility requirements set forth in Section 2 above. Each Team must designate in the application a single member of the Team who will serve as the Team’s sole representative for communications and all other purposes in connection with the Game Design Summit (the “Team Leader“). All agreements, consents, representations and warranties made or given by a Team Leader herein or otherwise in connection with the Game Design Summit will be binding upon all members of the pertinent Team as if made by each such member. Team Submissions will be judged only against other Team Submissions and individual Submissions will be judged only against other individual Submissions.

Each Applicant must comply with all of the following Entry Guidelines:

Entry Guidelines:

All Submissions must comply with the following Content Restrictions:

The Application Form and Submission MUST NOT contain any personally identifiable information, including but not limited to Applicant’s true name, address, birth date, social security number or other federal or state identification number, school name. Application Forms and/or Submissions that incorporate any of this information will be subject to disqualification.

The Submission must not contain material that violates or infringes another’s rights, including but not limited to privacy, publicity, copyright, trademark, patent, or intellectual property- or property-related rights;

The Submission must not disparage Sponsors or any other person or party affiliated with the promotion and administration of the Game Design Summit;

The Submission must not contain footage, images or artwork not created by Applicant unless such footage, images or artwork are included as part of the Applicant’s chosen game creation platform or Applicant has obtained all rights necessary to include such footage, images or artwork as part of a Submission to the Game Design Summit;

The Submission must not contain material that is inappropriate, indecent, obscene, hateful, tortious, defamatory, slanderous or libelous;

The Submission must not contain material that promotes bigotry, racism, hatred or harm against any group or individual or promotes discrimination based on race, gender, religion, nationality, disability, sexual orientation or age; and

The Submission must not contain material that is unlawful, in violation of or contrary to the laws or regulations in any jurisdiction where the Submission is created.

Each Applicant must retain a copy of the Applicant’s Submission. Sponsors are not responsible for, and each Applicant specifically releases Sponsors from any claims or liability relating to, any loss or damage to the Applicant’s Submission. By entering, each Applicant represents and warrants that (a) the Applicant’s Submission and all components thereof, including all ideas, creative elements and any other materials and information contained in the Submission are wholly original with the Applicant, (b) no person or entity has collaborated with Applicant in creating the Submission (unless the Submission is being made by a Team, in which case Team members may collaborate only with each other and not any other person or entity), provided any material or information for inclusion in the Submission, or has any ownership rights in and to the Submission or any component thereof, (c) Applicant has the exclusive, unconditional right and authority to submit the Submission to Sponsors and to grant the rights set forth herein, and (d) the Applicant’s Submission complies with these Official Rules in full. Submissions must not contain any material that Sponsors, in their sole discretion, deem inappropriate for public viewing and/or determine is contrary to their mission. Sponsors reserve the right in their sole discretion to disqualify and/or not accept any Submission that Sponsors determine does not or is likely not to comply with these guidelines, to make such changes to any Submission as are necessary to make it compliant, or to require the Applicant to do so.

5. Judging:

The judging of the Game Design Summit will proceed in two phases, as follows:

(a) In the first phase (“Round 1”), a panel of judges comprised of Sponsors’ employees and consultants will review the Submissions to identify those that are complete and otherwise appear preliminarily to satisfy the entry requirements set forth herein. Submissions that appear preliminarily to be complete and to satisfy the entry requirements will be included in Phase Two of the judging. Please note that this initial review is not a final determination of eligibility or compliance with the Terms and Conditions.

(b) In the second phase (“Round 2“), a panel of judges designated by Sponsors will review and score all Submissions included in Phase Two based on the following criteria, which will be equally weighted (the “Judging Criteria“): engaging gameplay (extent to which the games keep players fully engaged or, with respect to Submissions consisting of Written Game Design Documents, appear likely to do so); innovative/creative vision (uniqueness of the game concept); and well-balanced game play (clarity of game play goals, balance of challenges and rewards, and feedback to the player).

6. Winner Selection: Each division (Elementary, Middle, High School, and Collegiate) will have 4 winners. The potential winners will be determined as indicated below:

(a) Best In Class — Free Platforms — Individual: The eligible Individual Applicant whose submission is in the form of a playable game created using a Free Platform and receives the highest score from the Judges in Round 2 based on the Judging Criteria will be a potential winner, subject to verification.

(b) Best in Class — Free Platforms — Team: The eligible Team Applicant whose submission is in the form of a playable game created using a Free Platform and receives the highest score from the Judges in Round 2 based on the Judging Criteria will be a potential winner, subject to verification.

(c) Best in Class — Open Source Platforms — Individual: The eligible Individual Applicant whose submission is in the form of a playable game created using an Open Source Platform and receives the highest score from the Judges in Round 2 based on the Judging Criteria will be a potential winner, subject to verification.

(d) Best in Class — Open Source Platforms — Team: The eligible Team Applicant whose submission is in the form of a playable game created using an Open Source Platform and receives the highest score from the Judges in Round 2 based on the Judging Criteria will be a potential winner, subject to verification.

In the event of a tie, the tied Applicant with the higher score on the innovative/creative vision criterion will be deemed the winner. All decisions of Sponsors and the judges are final and binding in all respects. If at any time during the judging process, Sponsors determine, in their sole discretion, that the quality and breadth of the Submissions is not of a standard to qualify for the awarding of one or more of the prizes, then Sponsors shall have the right to discontinue the judging and/or modify or terminate the Game Design Summit.

7. Winner Notification and Verification: During the month of July 2014, Sponsors will notify the potential winners, by phone or e-mail, in Sponsor’s discretion, using the contact information contained in the Application Form. Sponsors may in their discretion announce the name(s) of one or more potential winners on the Site or in other forms of communication, provided that no potential winner shall be certified as a winner until the potential winner and the winner’s parent or legal guardian has executed and returned all required documents.. If a potential winner is unreachable by phone and/or e-mail during a period of forty-eight (48) consecutive hours, the potential winner may be disqualified and/or Sponsors may elect not to award the applicable prize, as Sponsors may determine in their discretion. Each potential winner and his or her parent or legal guardian will be required to complete and return an Confidentiality Agreement, Release of Liability and, if legally permissible, a Publicity Release within seven (7) days of attempted delivery of same. Noncompliance within this time period or return of any notification as undeliverable may result in disqualification and an alternate may be selected. Sponsors reserve the right to conduct a background check on each of the winners. Each Applicant consents to the same and shall provide whatever additional information, permission and/or documentation is required or requested by Sponsors in connection with the same.

8. Grant of Rights: By entering, each Applicant grants to Sponsors and their designees the irrevocable, royalty-free right to publish, disseminate and use the Applicant’s name, likeness and biographical information without further notice or consideration, in perpetuity, throughout the world, in all media and formats now known or hereafter invented, in connection with the execution and promotion of the Game Design Summit and the promotion of Sponsors and their activities. In addition, by entering, each Applicant grants to Sponsors and their designees a nonexclusive, irrevocable, royalty-free license to reproduce, exploit, adapt, use and display worldwide, in perpetuity, throughout the world, in all media and formats now known or hereafter invented, the Submission and the Project and all components thereof, including without limitation posting the Submission and/or the Project on the Site, in connection with the execution and promotion of the Game Design Summit and the promotion of Sponsors and their activities, without further notice or compensation. Each Applicant agrees not to exploit, exhibit, disseminate, produce, broadcast, execute or implement the Applicant’s Project or Submission, or to authorize any third party to do so, in any manner, media, or format, or otherwise dispose of any rights with respect to the Applicant’s Project or Submission, during the Entry Period and judging period, without first obtaining the prior written consent of techJOYnT Education Foundation. In the event that the Applicant at any time exploits, exhibits, disseminates, produces, broadcasts, executes or implements the Project, or authorizes any third party to do so, the Applicant will cause a credit in substantially the following form to be displayed in connection therewith: “This Game Design Summit Prize has been made possible with the generous assistance of techJOYnT Education Foundation and it’s Sponsors”.

9. Disputes: These Terms and Conditions shall be governed by and interpreted under the laws of the State of Oklahoma without regard to conflicts of laws provisions. Applicant hereby agrees that any and all disputes claims, causes of action or controversies arising out of or in connection with the Game Design Summit or these Terms and Conditions shall be resolved individually, and without resort to class action, exclusively by a state or federal court located in Oklahoma City, Oklahoma. By entering, each Applicant irrevocably waives any right to seek and/or obtain rescission and/or equitable and/or injunctive relief.

10. Representations & Warranties: Applicant represents and warrants that he/she:

(a) Has the right to make a Submission as contemplated hereunder without the need of any consent of any third party;

(b) Will abide by these Terms and Conditions and all applicable laws and regulations; and

(c) Applicant is under no obligation or disability, created by law or otherwise, which would in any manner or to any extent prevent or restrict making a Submission or becoming a prize winner as outlined herein.

11. Indemnity: By submitting an entry, each Applicant agrees to indemnify, hold harmless and defend the Sponsors, and each of their parent companies, affiliates, subsidiaries, successors and assigns, and each of their trustees, officers, employees and agents (all of the foregoing, the “Sponsor Parties“), from and against the full amount of all claims, liabilities, actions, suits, proceedings, assessments, judgments, decrees, losses, fees, damages, settlement funds, and associated costs and expenses including attorney’s fees arising from or in connection with the Applicant’s participation in this Game Design Summit, any use of the Applicant’s Submission and/or the exercise by Sponsors of any rights granted to them herein, including without limitation claims based on rights of privacy, rights of publicity, false light, defamation, copyright, patent and/or trademark infringement relating to the Applicant’s Submission. Notwithstanding anything herein to the contrary, in the event of any claim by a third party affecting or relating to the Submission, Sponsors shall have, in addition to any other rights available to them, at law or in equity, the right to immediately revoke any prize.

12. DISCLAIMER: NOTWITHSTANDING ANYTHING TO THE CONTRARY, IN NO EVENT WILL ANY OF THE SPONSORS BE LIABLE TO APPLICANT OR ANY THIRD PARTY FOR ANY SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES, LOSS OF REVENUES, LOST PROFITS, LOST CAPITAL OR OVERHEAD, WHETHER BASED ON BREACH OF CONTRACT, TORT (INCLUDING NEGLIGENCE) OR OTHERWISE, WHETHER OR NOT SPONSORS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

13. Release of Claims: By submitting an entry, each Applicant releases each of the Sponsor Parties from and against the full amount of all claims, liabilities, actions, suits, proceedings, assessments, judgments, decrees, losses, fees, damages, settlement funds, and associated costs and expenses including attorney’s fees arising from or in connection with the Applicant’s participation in this Game Design Summit, any use of the Applicant’s Submission and/or the exercise by Sponsors of any rights granted to them herein, including without limitation claims based on rights of privacy, rights of publicity, false light, defamation, copyright, patent and/or trademark infringement relating to the Applicant’s Submission and claims for injury, loss or damage of any kind resulting from the Applicant’s participation in this Game Design Summit or acceptance or use of any prize.

14. General Terms: All federal, state and local laws and regulations apply. Sponsors reserve the right at their sole discretion to disqualify any individual who violates these Terms and Conditions, tampers with the entry process and/or acts in any way that would, in any way, discredit or harm the reputation of any Sponsor, and/or to cancel, modify or suspend this Game Design Summit should Applicant fraud or misconduct or other causes beyond the control of Sponsors corrupt the administration, integrity, security or proper operation of the Game Design Summit. Without limitation of the foregoing, Sponsors reserve the right to terminate, modify or suspend this Game Design Summit due to any of the following reasons: unavoidable accident; epidemic; fire; blackout; act of public enemy; war, riot or civil commotion; enactment, rule, order or act of government or governmental instrumentality or tribunal; strike, lockout or other labor dispute; inclement weather; failure of technical facilities; failure of essential production, or technical personnel to appear or be available; or other cause beyond their control. Sponsors are not responsible for lost, late, illegible, incomplete, damaged, mutilated, misdirected, misdelivered, or delayed entries, or for technical or human errors or failures of any kind in connection with the submission, transmission, processing or judging of entries, including without limitation any malfunctions or failures of computer hardware, computer software, networks or telephone equipment or any technical problems or traffic congestion on the Internet or at any website or any combination thereof. Caution: Any attempt by an Applicant to deliberately damage any Web site or undermine the legitimate operation of the Game Design Summit is a violation of criminal and civil laws and should such an attempt be made, Sponsors reserve the right to seek damages from any such Applicant to the fullest extent of the law. Sponsors are not responsible for any typographical or other error in the printing of the offer, administration of the Game Design Summit, or in the announcement of the prize. These Terms and Conditions set forth the entire agreement and understanding between Sponsors and Applicant concerning the subject matter hereof and merges and supersedes all prior discussions, agreements and understandings of any kind between them. Notwithstanding anything contained herein to the contrary, Sponsors reserve the right, in their sole discretion, at any future time to terminate, modify or suspend the Game Design Summit for any reason, in Sponsors’ sole discretion. All notices shall be in writing and shall be delivered to Applicant in accordance with instructions contained on the Application Form. Applicant shall be deemed an independent contractor and nothing contained herein shall constitute this arrangement to be employment, a joint venture, or a partnership. Sponsors’ failure to enforce any Terms of these Terms and Conditions shall not constitute a waiver of any provision contained herein. The titles of Sections of these Terms and Conditions are for convenience only and shall not be given any legal effect. The word “including” is used in these Terms and Conditions to mean “including but not limited to.”

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